Hands on practice.
Hands off bookkeeping.
We handle the numbers so you can focus on what you do best.
You Didn't Start Your Practice to Do Bookkeeping.
We Get It.
You give everything to your clients. The focus, the skill, everything you've got — it all goes into the room. That's exactly where it should be.
But after the last appointment, the receipts pile up. Tax season doesn't wait. And the books that haven't been touched in months aren't going to sort themselves.
That's the part nobody signed up for.
At Hands Off Bookkeeping, we specialize exclusively in bookkeeping for health and wellness practitioners across Canada — based in Alberta and serving practitioners coast to coast. We understand how your practice earns, how insurance billing works, and what sole practitioners in this industry actually need. If you're running your practice on Jane App, we go deeper than standard bookkeeping — reconciling your clinic reports against your deposits so missing or delayed insurance payouts don't slip through the cracks.
So you can keep doing what you love.
The numbers? That's on us.
Why Hands Off Bookkeeping?
We work exclusively with health and wellness practitioners. We understand how your practice earns, how insurance billing works, and what your books need to look like at tax time. You won't spend a single minute explaining your business to us.
Peace of mind from day one.
Niche Expertise
If you're on Jane App, we go deeper than your bank statement. Depending on your service level, we reconcile your clinic reports against your deposits, identify missing insurance payouts, and provide insurer-by-insurer tracking for practices that need deeper visibility into outstanding claims.
Nothing slips through the cracks.
Jane App Claims Audit
The Hands Off Report
Every client receives a Hands Off Report — a clear monthly snapshot of your practice finances in plain language, without the accounting jargon.
Depending on your service level, your report may also include GST tracking, take-home summaries, and Jane App reconciliation insights so you always know where your practice stands at a glance.
Clarity, delivered monthly.
Canadian accountants charge $150–$400 per hour. Disorganized books at tax time often add hundreds or even thousands in additional accounting fees. Clean, reconciled books handed to your accountant means you're only paying them for the work you actually need. For practitioners on Jane App, a single recovered insurance claim can cover your monthly fee entirely.
Expert bookkeeping that earns its keep.
Clean Books Save You Money
services
Straightforward Bookkeeping for Canadian Health and Wellness Practitioners.
Running a health and wellness practice means your energy belongs with your clients — not your bank statements. At Hands Off Bookkeeping, we specialize exclusively in bookkeeping for health and wellness practitioners across Canada — and that's all we do.
We work in QuickBooks or Google Sheets, understand Jane App reports, and yes — we can start from a box of receipts. We'll meet you where you are.
All Service levels include your Hands Off Report.
Flat monthly rates. Fully remote. No hidden fees.
-
Up to 75 bank statement transactions/month
Best for subcontractors or part-time practitioners paid directly through a clinic — where income is straightforward and insurance billing is handled by someone else.
Monthly bank and credit card reconciliation (1 account)
Books organized and maintained in QuickBooks or Google Sheets
Expense categorization tailored to health and wellness practices
Hands Off Report delivered monthly — a plain-language summary of your revenue, expenses, what you took home, and a recommended amount to set aside for GST and year-end taxes
Clean books, clear numbers, nothing to chase.
-
Up to 125 bank statement transactions/month · Up to 80 appointments/month
Best for full-time sole practitioners running their own practice and billing insurance directly. If you exceed either threshold, High Volume is your fit.
Monthly reconciliation of up to 2 accounts
GST tracking and remittance summary
Take-home tracking with clear separation of personal and business income
Jane Deposit Reconciliation — clinic reports matched against your bank deposits, with missing or delayed insurance payouts flagged for follow-up
Hands Off Report with full practice breakdown
The plan most practitioners stay on long term.
-
Up to 250 bank statement transactions/month · 80+ appointments/month
Best for busy practitioners with high client volume or multiple revenue streams. If you exceed either threshold on Practitioner Pro, this is your plan.
Reconciliation of all accounts (up to 250 transactions/month — additional transactions billed at $1.75 each)
Priority turnaround
Advanced Jane Claims Tracking — insurer-by-insurer reporting of outstanding or delayed insurance payouts reconciled against your Jane reports and deposits
Quarterly email review of your year-to-date financials, income trends, and recommended set-aside accuracy
Hands Off Report with year-to-date snapshot
Built for practices that can't afford to fall behind.
-
Behind on your books? You're not alone — and it's fixable. Whether you're a few months behind or trying to untangle multiple years, we'll get your books organized, reconciled, and ready for tax season.
Every cleanup starts with a free consultation so we can assess the scope of the work and provide a clear flat-rate quote before anything begins. No surprises on price, no judgment on the mess.
Depending on your practice, cleanup work can also include GST review and Jane App deposit reconciliation to help ensure your reported income matches your actual deposits.
Many clients move into a monthly plan once their books are clean. The goal is simple: you never have to feel this way about your finances again.
Contact us today for a free quote.
Not sure which plan fits?
Tell us about your practice in the form below and we'll recommend the right tier before anything starts.
Common Questions
-
Not at all. We work in QuickBooks or Google Sheets and will set up whatever system makes the most sense for your practice. If you're starting from a box of receipts and no system in place, that's exactly what our Catch-Up Cleanup is for.
-
Not at all — it's actually one of the most common reasons practitioners reach out. Whether you're a few months behind or a few years, we'll assess where things stand, quote you a flat rate before any work begins, and get everything sorted. No surprises, no judgment.
-
Yes — we're based in Alberta and work fully remotely with health and wellness practitioners across Canada
-
A bookkeeper keeps your financial records organized, categorized, and up to date throughout the year. An accountant files your taxes and provides higher-level financial advice. We handle the ongoing work so your accountant only has to do the part you're actually paying them for — and a clean file means less time on their clock and less money out of your pocket.
-
We'd strongly recommend it — and we'll tell you that upfront. A dedicated business account keeps your personal and business finances clearly separated, makes reconciliation faster, and makes your books cleaner at tax time. If you're currently running everything through a personal account, we can help you transition as part of onboarding.
-
No problem at all. Jane App is our specialty but it isn't a requirement. We work with any health and wellness practitioner regardless of what practice management software you use — or whether you use any at all.
-
Every month we deliver a clean, branded summary to your inbox showing your revenue, expenses, what you took home, and a recommended amount to set aside for GST and year-end taxes. Depending on your service level, your report may also include Jane App deposit reconciliation insights and insurer-by-insurer tracking of outstanding insurance payouts. Plain language, nothing to decode, delivered every month without you having to ask.
-
Everything needed to get your books from wherever they are now to clean, organized, and accountant-ready. We start with a free consultation to assess the scope of the cleanup, then provide a flat-rate quote before any work begins.
Depending on your situation, cleanup work may include account reconciliation, transaction categorization, GST tracking review, and Jane App deposit reconciliation. Once complete, you'll receive fully organized books ready for tax filing or handoff to your accountant.
Many clients choose to move into a monthly bookkeeping plan afterward so they never fall behind again.
-
The contact form below asks a few quick questions about your practice — your profession, your software, and where your books are at right now. Once we hear from you we'll recommend the right fit before anything starts. If you're unsure, Practitioner Pro is where most full-time sole practitioners land.
Ready to Hand Off the Hard Part?
You've spent enough time stressing about your books. Tell us a little about your practice and we'll take it from there — no obligation, no sales pitch, just a straightforward conversation about what you need.